My QuickBooks Payroll Liabilities Not Showing ! How to fix

Issues with QuickBooks payroll Liability

There have many cases been observed where you see missing payroll liabilities from the Liabilities Block of Pay Schedule in the Employee Center Payroll Tab. The company, in general, bears actual payroll Tax Liabilities. There may be situations where you have missing payroll liabilities.

Typically, the Payroll Liability Balance Report can confirm Payroll Tax Liabilities (Go to the Report, click on the Employees and then click on the Payroll Menu) or it can be an examination of Account Balance in General Ledger. You can easily configure Payroll Liability Balance in the total reports within the quarter. This helps in matching the Payroll Schedule Liability Information.

What to do if QuickBooks Payroll Liabilities Not Showing 1 768x293 1

There are certain reasons due to which QuickBooks Payroll Liability Not Showing

  • To track the account, you have set up the liability instead of the Current Liability Account.
  • You have set the liability account to inactive mode.
  • A wrong date range had been selected while the payment is being set up.
  • From the Adjustment or Previous Liability Check has a Paid Through Date might be showing the affected accrued balances.
  • Any previous version of QuickBooks has been replaced by the QuickBooks Latest version.
  • After the four Calendar Quarters, past liabilities have been dropped off. For any past due with the liability of five quarters or more than that, use Create Custom Liability Payment to pay the due amount.
  • QuickBooks Payroll Liabilities Not Showing.
  • All the paychecks are now either deleted or voided that generally produced liabilities initially.
  • You may have damaged the company file and you need to have your QuickBooks list resorted.

What are the solution steps to fix QuickBooks Payroll liabilities not showing?

To view the payroll liability again into your QuickBooks here are the cases that let you know what to do in the case if you are in that case. 

To check that the liability account is Active

  • In QuickBooks desktop
  • Click on the Lists menu option
  • From the drop-down menu, select Chart of Accounts
  • Check that the inactive is selected from the list
  • If you are not able to select the inactive option then do not go further as there are no inactive accounts
  • But if you are able to select inactive then go to the next step
  • Select the Edit option in case of a large X marked on your account on the left side
  • Click on the Make Account Active option
  • Click on Chart of Accounts.

When the Payroll factor set to another liability account

To fix this, you have to update your QuickBooks account and also the payroll tax table. After that to these steps:-

  • In QuickBooks, click on the List menu
  • Then choose the option Payroll item list
  • You have to select the item involved 
  • Then right-click on it 
  • Now click on the Edit Payroll item option
  • Click on the Next button and do change the account for the liability
  • Hit on the Next button and then on the Finish button.

To see missing liabilities after QuickBooks Upgrade

  • Click on the Employees menu in QuickBooks
  • Then select the Payroll taxes and liabilities option
  • After that, choose the Create Custom Liabilities Payments
  • Select the liability period 
  • Click the OK button
  • The window opens up and shows the liabilities that you have to pay
  • If it is required to correct any data damage then run the Verify and Rebuild Data in the QuickBooks account.

If you Review Paid through Dates

In this case, you can prevent the liabilities from being shown in future if you paid through dates. So, the steps are:-

  • Go to the Employees menu in the QuickBooks Desktop account
  • Select the Payroll Center
  • Click on the Transaction tab
  • You have to select the Liability checks
  • Select the date from the menu
  • Also, change the range to this calendar year
  • Now check the Paid Through Date
  • After that, if editing is required 
  • Then double click on the line with liability check to open it

Resort the list of QuickBooks

  • Close the QuickBooks software if it is opened
  • Open the QuickBooks software now
  • Rebuild it by verifying and Rebuild Data in the QuickBooks
  • Again, close and reopen the QuickBooks software
  • Run and edit payment due dates.

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  1. How to check that the liability account is active or not to fix QuickBooks Payroll Liabilities not showing?

    1. In QuickBooks
    2. Go to the Lists
    3. Then click on Chart of Accounts
    4. You have to select by including the Inactive from the list
    5. Then you can check in this and get to know about the active account.

  2. How can I view missing Liabilities to fix QuickBooks Payroll Liabilities not showing?

    1. In QuickBooks, go to the Employees menu
    2. Then click on Payroll Taxes and Liabilities
    3. After that, select the option Create to create custom liabilities Payments
    4. Choose the liability period and then select the OK button
    5. The window opens up to show you all the liabilities that you have to pay
    6. After this, if there is any damaged data then to correct it you have to run the Verify and Rebuild Data into your QuickBooks account.

  3. What are the steps to adjust the year-to-date payroll information that help you to fix the QuickBooks Payroll Liabilities not showing?

    1. You have to open the Employees menu
    2. Then select the Payroll Taxes and Liabilities
    3. Choose the Adjust Payroll Liabilities
    4. Provide the information by filling the fields that are required
    5. Now, you have to select the employee
    6. Complete the fields of Taxes and Liabilities
    7. Click on the account that is affected then click on the OK button
    8. You are done with it.

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