How to Enter Bank Transactions Manually in QuickBooks


Usually, the Bank transactions can be easily imported into the QuickBooks in the following ways:

  • Automatic sync between your Bank account and the QuickBooks.
  • Using Excel CDV files to import the Bank transactions into QuickBooks.

It when the above two methods fail to process that you have to manually enter Bank transactions manually in QuickBooks.


Before you enter Bank transactions manually in QB?

You need to set up a bank account before you can enter the Bank transactions manually in QuickBooks. Manually enter Bank transactions in QuickBooks Desktop. You can do so in the following ways:

Step 1:

  • Open the QuickBooks.
  • Click on the ‘Settings’ option. It is marked with a ‘gear’ icon and is located on the left of the Company name.
  • Now click on ‘Chart of Accounts.’

Step 2:

  • Click on ‘New’ and you will be shown an online application form. You need to fill in the details for:
  1. Category Type.
  2. Detail Type.
  3. Name.
  4. Description
  5. Balance
  6. As of
  • After carefully verifying the information you have filled in the above fields, click on ‘Save.’
  • After saving the fields click on ‘Close.’

Step 3:

  • The account that you just created will appear on the chart of account list.
  • Please review it carefully for any errors.

Step 4:

Check Register option opens into the following list of sections wherein you can make any changes if you like:

  1. Bank Register.
  2. Ending Balance.
  3. Reconcile.
  4. Date.
  5. No. / Type.
  6. Payee Account.
  7. Memo.
  8. Payment.
  9. Deposit.
  10. Balance.

Step 5:

  • Click on the drop arrow of the register.
  • Here you can choose the type of transaction you wish to make.

Follow the next section to know the steps of entering the transaction.

How to enter Bank transactions manually in QuickBooks?

Please follow these steps:

  • Click on the ‘+’ icon.
  • Choose the transaction you wish to create.
  • Click on ‘Statement.’
  • Choose the statements you wish to create.
  • Click on ‘Save’ and ‘Close.’

If you wish to create a transaction for your Customers and Vendors:

Please follow the steps given below to create transactions for your customers and Vendors:

  • Click on the ‘+’ icon.
  • For creating customer transactions- under ‘Customers’ click on the transaction type.
  • For creating a vendor transaction- under ‘Vendor’ click on the transaction type.
  • Put the details of the transaction and click on ‘Save.
  • Click on ‘Close.’

Scope of Service

We hope after reading the article you were able to ‘Manually enter the Bank transactions in QB successfully. Manually enter Bank transactions in QuickBooks Desktop If you are still facing any specific issue, we are always present to assist you gladly.

  • We are available 24/7 in your service.
  • For any issues, call QuickBooks at
  • You can also chat with one of our experts LIVE!

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  1. How can I open the Account Register in QuickBooks before I manually enter the bank transactions in the QuickBooks Desktop account?

    1. In QuickBooks, click the Accounting menu
    2. Then click on Chart of Accounts
    3. In this, search for account register to review
    4. If you are new to QuickBooks then check your Chart of Accounts
    5. From the Actions column, click the View Register 
    6. Now, you are done opening the Account Register.

  2. What are the 3 modes in QuickBooks and how does it relate to not showing the option of Quick Add while manually entering bank transactions in QuickBooks Desktop?

    There are 3 modes that are:

    1. Classic- This mode uses the Transaction List window to match or add the transactions. Quickly update the transactions for the future matches or create rules for automatic recognizing or matching transactions to books.
    2. Advanced- It uses the Transactions List window to match or add the transactions.
    3. Express- It uses the Account Register to match or add the transactions.

    If you are not able to see the options of Quick Add, Match to Existing Transaction or Add More Details options. Then you are using the Classic Mode.

    To switch your modes the steps are:-

    1. Go to the Edit button 
    2. Click on the Preferences
    3. Then click on checking
    4. Select the Company Preferences
    5. Go to the section of Bank Feeds
    6. Click on Advanced or Express or classic mode on which you want to switch.

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