How to Delete A Vendor in QuickBooks?

Delete a vendor or supplier

Deleting a vendor or supplier is an uncomplicated procedure just if a supplier has actually never ever been associated with a financial transaction in QuickBooks. If a vendor/supplier has actually been associated with a financial transaction as well as you do not want them to show in the Vendor checklist, you could hide them. With the help of QuickBooks Vendor Center to include, modify or remove suppliers, discover, and also modify vendor financial transactions or publish a listing of all your vendors/suppliers.

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Step by Step Process to Delete A Vendor in QuickBooks

When it pertains to a solution pertaining to deleting vendors, there are a number of various situations to think about. Allow’s walk through them:

  • Action 1: Double-click on the QuickBooks icon to open it and also make sure that you have actually opened up the appropriate business file.
  • Action 2: Click the Vendors tab in the menu bar. Go to– Vendors > Vendor Center.
  • Action 3: The Vendor Centre web page is going to be presented on display.
  • Action 4:
    • Select the Supplier from the supplier’s checklist on the left-hand side which needs to be deleted.
    • Right-click on the vendor’s name.
    • Scroll down the pointer to the “Delete Vendor” Alternative

Case 1:

  • If the vendor/supplier has a pending balance, or it is made use of in a minimum of one financial transaction, QuickBooks shows a message “QuickBooks could not eliminate this name due to the fact that it has a balance or it is made use of in a minimum of one the financial transaction” on display.
  • 3 alternatives “Make Inactive, Cancel, and also Help” are going to show up in a pop-up box. In this situation, you could select the “Make Inactive” choice to make the supplier disappeared from the active vendor listing.
  • QuickBooks shows a caution message “This supplier has a balance. Are you certain you wish to make it inactive.” as well as suggests not to make that supplier non-active as it has a balance. Select either “Yes” or “No” alternative relying on your demand.

Case 2:

  • If the supplier does not have actually any type of financial transactions linked however is a recommended vendor for a product. The QuickBooks will show a caution message “You could not delete this vendor due to the fact that it is the recommended supplier of a product.”

Case 3:

  • In case 1 and also Case 2 is not relevant, as well as if the vendor you wish to delete has no history (billings, monthly payments, quotes, or anything else that recommendations their name) of any kind of kind on their account. If that holds true, QuickBooks is going to permit you to erase the vendor entry. QuickBooks reveals a pop-up message asking “Are you certain you would like to delete this vendor?”.
  • Select OK.
  • Hence, a supplier can be rapidly deleted by complying with the above actions.

For any issues regarding deleting a vendor in QuickBooks, call our QuickBooks 24/7 Toll- Free number.

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QuickBooks Accountant Desktop Plus 2018


  1. How to restore a vendor if I deleted a vendor in QuickBooks that I don’t want to delete?

    1. In QuickBooks Desktop
    2. Click on the Expenses and Sales
    3. Then select the Suppliers or Customers
    4. Go to the Settings that is Gear icon in the Supplier/Vendor
    5. Select the checkbox Include Inactive option
    6. It shows you all the list items that are inactive
    7. You have to tick mark the box with the name of the supplier or vendor to restore
    8. Then go to the Action and click on the Make Active option.

  2. How to delete a vendor or supplier in QuickBooks using the Expense and Sales menu?

    1. In QuickBooks, click on Expenses and Sales
    2. Select the Suppliers or Vendors
    3. You have to choose the name of the vendor or supplier whom you want to delete
    4. Then do select the option Batch actions
    5. Click on Make inactive
    6. After that, click on the Yes button.

  3. Is hiding or deleting the same in the delete vendor in QuickBooks?

    No, both are different. If you delete the vendor then everything related to it gets deleted and cannot be restored. But if you hide the vendor and mark them inactive then it won’t affect all the transactions related to it. You can also restore the vendor or suppliers by marking them as active into the QuickBooks account.



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