How to make a deposit in QuickBooks without an invoice

Whether or not to use an invoice while making a deposit in the QuickBooks:

Making a deposit in QuickBooks without an invoice is easy and is based on your discretion. If you wish to track your income then it is advisable to use invoices, otherwise, if you have any other way to track your income then you can make a deposit in QuickBooks without an invoice.

Steps to deposit payment in the QuickBooks without invoice:

Verify the batch totals in the QuickBooks before proceeding:

It is advisable to look at the batch calculations before making the deposit in the QuickBooks payment.

Please Note: This advice applies to the US only.

Please follow these steps to verify the batch totals:

  • Open QuickBooks.
  • Under the ‘Activity and Reports’ section, click on the ‘Deposit’ option.
  • Here you can check the batch totals.

Steps to deposit the payment on QuickBooks:

Please follow these steps:

  • Open QuickBooks.
  • Now click on the ‘Banking’ menu.
  • From the drop-down list click on the ‘Record Deposits or Make Deposits’ option.
  • A new Payment to Deposit window will appear on your computer screen.
  • Choose the desired payment that you wish to make.
  • Then click on the ‘OK’ button.

Please Note: Usually, the Payment to Deposit window opens on its own. In case it doesn’t pop up, there can be the following reasons behind it:

  1. The Undeposited Funds account is turned off.
  2. There have been no payments made yet.
  • If the Payment to Deposit window doesn’t open up on its own then you can click on the ‘Payments’ button in the Payment to Deposit window.
  • Click on the ‘Deposit to’ option in the Payment to Deposit window.
  • From the drop-down menu please select the bank account in which you wish to deposit the payment.
  • Now you need to enter the date.
  • Now you can enter the memo. It is optional though.
  • Now you can enter any other additional payments that you wish to deposit.

Please Note: The deposit total is the sum of all the payments you have deposited.

  • Click on the ‘Save button.
  • And then click on the ‘Close’ button to complete the process.

The above steps can be used to do the following:

  • With QuickBooks, you can deposit customer payments.
  • QuickBooks offers you a smart feature to deposit end-of-day sales for non-posted credit card charges.
  • QuickBooks also offers you to deposit your money to an account other than a bank account.

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Source: 99accounting

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