Tracking Depreciation in QuickBooks 2017

Tracking Depreciation in QuickBooks 2017

Every business utilizes the assets to track the business expenses to view the value of the assets. So, you can value your many to find out more benefits. This will make your business more powerful and also find out the best results. It will also help you to invest your money in the right path. This blog will provide a complete discussion on the “Depreciation in QuickBooks” But to know about the depreciation, you need to get complete knowledge about the common depreciation method, what assets depreciate, and the impact of depreciation on all financial statements. Depreciation is considered a warning message that gives you detail about the remaining value of each asset.

QuickBooks is a valuable tool that can help its users in very many ways. It is the finest solution to maintain one’s financial dealings online. All forms of financial information which include capital assets, profits, borrowings, etc. are categorically recorded in QuickBooks.

What is Depreciation?

Depreciation is an accounting procedure of allocating the expenses of tangible assets. A specific portion of assets reclassifies to an expense account. Its expenses don’t impact the cash.

About Assets

An asset is a resource that you can utilize to generate revenue for the business purpose. In the post, you can utilize the asset to make revenue and profits. The price of an asset again classifies as an expenses account. Make sure your depreciation matches with the expenses that use the assets.

Read Also: What are QuickBooks Fixed Assets?Chat Now

Possessing assets for future profit is common but it is of utmost importance to review those assets for depreciation. If calculating accrued depreciation is racking your brain let QuickBooks aid you effectively in this regard. QuickBooks 2017 allows individuals to create different accounts for charting the depreciation of an asset with respect to its original price.

Things you need to know about the Depreciation facts

How about we accept that an arranging company buys a truck. The company can utilize a few elements to decide the truck’s deterioration cost.

  1. Helpful life: The number of years that the company will utilize the asset for the business.
  2. Rescue value: The dollar sum that the company can sell the asset for toward the finish of its helpful life. By and large, the rescue esteem is zero.
  3. Depreciable base: The complete expense that can devalue the asset’s helpful life. Compute the depreciable base by taking away the expense of the asset by its rescue esteem. The equation follows:
  4. Cost of the asset – rescue esteem = depreciable base
  5. Depreciation schedule: The plan records the dollar measure of deterioration each year dependent on the elements recorded and the deterioration technique.

Normal depreciation techniques

The depreciation strategy you pick ought to identify with how you utilize the asset to create income. If you utilize the asset intensely in its initial years, you ought to pick a depreciation technique that posts more costs in the early years. If you wish to utilize an asset at a similar rate year over year, the yearly depreciation cost sum is fixed.

There are five different basic depreciation strategies:

  1. Straight-line
  2. Units of production
  3. The sum of the years’ digits
  4. Double-Declining balance
  5. Modified accelerate sit recover system

How to set up Depreciation in QuickBooks?

After setting up your assets, you can easily set up the assets and record their depreciation. QuickBooks automatically depreciate the fixed assets. Rather than you required to track depreciation manually utilizing the Journal entries.

Step 1: First of all set up a depreciation account. If you did not create an account then first create it.

  • Open the Settings menu
  • Then choose the “Chart of Accounts
  • Hit the NEW button
  • Go to the Account Type
  • Choose the “Other Expense
  • Go to the “Detail Type” then choose the Depreciation
  • Enter the account name like “[Asset] Depreciation
  • Hit the Save and Close button to finish the program

Step 2: After following the above step then record the depreciation

Make sure about your account to track the assets and their depreciation. You can create a journal entry to record all lost values

  • Choose the Select + New button
  • Then, choose the “Journal Entry
  • Go to the first line, choose the asset account you utilize to navigate the loan from the account drop menu options
  • Now, you have to enter the depreciated amount in the credit column
  • Go to the second line, Choose the Depreciation account you created from the account
  • Again, enter the same depreciated amounts in the debit column
  • Hit the Save button

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How to Calculate Depreciation in QuickBooks?

Calculating depreciation is a two-venture measure method. To begin with, decide an asset’s helpful life, rescue worth, and different expense. After this, you have to select a depreciation technique that adjusts best to how you utilize that asset for the business.

The straight-line depreciation strategy

  • The most well-known kind of depreciation is the straight-line technique. The straight-line depreciation recipe requires a similar measure of depreciation cost every year.
  • To locate the yearly depreciation cost, partition the thing’s depreciable base by its valuable life to get The twofold declining balance depreciation technique
  • The twofold declining balance strategy posts more depreciation costs in the early long periods of an asset’s helpful life. The twofold declining balance technique is a quickened depreciation strategy since costs post more in their initial years and less in their later years. This technique registers the depreciation as a rate and afterward devalues the asset at twice the rate.
  • This strategy utilizes an asset’s book as an incentive to register depreciation. Book esteem is the asset’s expense short of its collected depreciation. Amassed depreciation is the aggregate sum of depreciation perceived to date.
  • Absolute depreciation costs decay every year until the asset’s leftover book esteem rises to its rescue esteem.

What your depreciation technique means for your annual duties

The sort of depreciation you use impacts your company’s benefits and assessment liabilities. Quickened depreciation strategies. Therefore, the assessment derivation for depreciation is higher, and the net gain is lower. Business proprietors may have a bigger discount for depreciation in the early years, however the circumstance switches later. The twofold declining balance strategy perceives less depreciation in the later long periods of an asset’s helpful life. The lower depreciation cost makes a higher duty obligation. Deteriorating an asset utilizing the straight-line technique creates a similar measure of depreciation cost every year.

You can view what depreciation means for your budget reports. Furthermore, to post accounting transactions accurately, you’ll need to see how to record depreciation in diary passages.

Journal Passages or Depreciation

  • The diary passage builds the depreciation cost and amassed depreciation, otherwise called an asset account.
  • Every asset account ought to have an aggregated depreciation account, so you can contrast its expense and collected depreciation with calculating its book esteem.
  • Appropriately accounting for depreciation causes you to plan for asset buys. Posting depreciation encourages you to screen the current status of your fixed assets.
  • To decide when you should supplant assets, survey each fixed asset’s itemized posting.
  • While asset accounts increment with a charge passage, gathered depreciation is a contra asset account that increments with a credit section.
  • This organization is helpful because the balance sheet will deduct every asset’s gathered depreciation balance from its unique expense.
  • You can use accounting software to track depreciation and utilize any depreciation strategy. The product will calculate the yearly depreciation cost and post it to the essential diary sections.
  • An accounting arrangement can help you settle on more educated choices to develop your business with certainty.

The purchased assets that have been entered in the Chart of Accounts can be tracked for depreciation by the client by using the appropriate features of QuickBooks 2017. In order to review the asset for depreciation, a client needs to make and maintain two different accounts, which are as follows:

Accumulated Depreciation Account

This account is responsible for maintaining the record of fixed assets. You can create this account using the following manner:

  • Choose Chart of Accounts by selecting the Gear icon
  • From the top right-hand side corner select New.
  • In the category tab, select the Fixed Asset or Other Asset as per the requirement
  • Provide a relevant description of the asset from the list that appears.
  • After that select Provide a name for the account.
  • When the question: “ Do you want to track the depreciation of this asset?” appears on the screen, press Yes which will enable QuickBooks to mechanically generate a Depreciation
  • Next, fill the initial costs in appropriate fields.
  • Select the Finish button to complete the procedure.

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Depreciation in QuickBooks Expense Account

This account is basically for tracking expenditure. You can easily create it using the simple steps that are as follows:-

  • Select the Gear icon and choose Chart of Accounts.
  • Select New from the top right-hand corner.
  • Specify the category of expenditure provided under the Other expense tab
  • Give details as required under the Depreciation
  • Provide an apt name for the depreciation that you have to track and then select

You have to calculate the depreciation through the manual journal entries from time to time. For this follow the steps below:

  • Select the Plus (+)sign on the upper part of the screen and choose Journal Entry.
  • While beginning your entry, the first line is used to mention the depreciation expense account in the Account tab
  • Then the sum total of the deduction that you just calculate is to be done in the Debit
  • The Account tab in the next line is for entering the decrease in value of the asset and the Credit is for entering the sum of asset depreciation
  • After completing the entry in an aforesaid manner you can save it for future reference.


In conclusion, tracking depreciation is quite easy with QuickBooks 2017. Even then, if due to any technical malfunction you are unable to complete the task you can and are always welcome to take the help of the supportive and friendly professional experts of QuickBooks.

Hopefully, the above-mentioned information is enough to know about the Depreciation in QuickBooks which is very beneficial for your business. Need to know more? Or any query in your mind, get in touch with QuickBooks online service, the link is LIVE CHAT is visible at the bottom corner of the website.


  1. What kind of account is depreciation in QuickBooks?

    The basic journal entry for depreciation is accessible to debit the depreciation expense account and credit the accumulated depreciation account.

  2. How can I track the depreciation in QuickBooks?

    follow the steps

    1. Enter Depreciation
    2. Open the List menu
    3. Then, choose the “Chart of Accounts
    4. Click on the “Subaccount” that tracks the accumulated depreciation for that specified asset that you are depreciating.
    5. Hi the “Use Register” from the available preferences
    6. Enter the required transaction in the register field: Required to enter the depreciation amount as a decrease value in the register

  3. How can I record the fixed asset depreciation in QuickBooks?

    follow the steps

    1. Edit or add the depreciation method/Setting
    2. Open your Fixed Asset Manager
    3. Go to the File menu and choose the “Client Information
    5. Open the Methods tab, choose the accurate depreciation method for the depreciation basis
    6. Click on the ok button to save the new changes



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