How to Use Quickbooks 2020 Manual Payroll

QuickBooks Desktop software can integrate the extensions and third-party software. The payroll can be easily integrated with the QuickBooks accounting & bookkeeping software. So, in the QuickBooks 2020 manual Payroll, here are the ways to do it; that is Manual and automatic. Here, you get the solution to do it manually. Manually, you can select the options according to your requirements and if there is any issue then you know where you get the problem.

How to Use QuickBooks Manually Payroll?

QuickBooks will offer you payroll summaries which is the best thing for manual preparation of payroll tax returns without buying any tax tables. This is specifically designed for a small organization whether for one or more than one. With QuickBooks’ manual payroll processing, you can track all amounts in one place to get a clear view of your business accountancy. This blog wrap-up the whole discussion about the How to Use QuickBooks Manually Payroll? including all related issues.

Let’s Start

To start, please ensure that your computer is offline or is not connected to the internet. Then, proceed with the following steps to set up your company preferences for payroll:

  • Enter your first click on the EDIT menu and then choose the “Preferences
  • Go to the left panel, click on the “Payroll & Employees
  • Then, open the Company Preferences tab
  • Go to the QuickBooks Payroll features field, click on the “Full Payroll” radio button
  • Agree with displayed instructions and hit the OK button
  • Once you are done with this process, then you are ready to create the manual payroll processing.

Read Also: QuickBooks Payroll Update 2020 Chat Now

After following the above steps, go with the below guidelines

  • Go to the Help menu and open the QuickBooks Help
  • Open the search field and then write the “Payroll Manually” and then hit the enter key
  • Now, choose the “Calculate Payroll Manually
  • Hit the next click on the “Set your Company file to use the manual payroll calculations” settings
  • Choose the “QuickBooks 2020 Manual Payroll Calculations
  • Enter your next click on the “Set my Company file to use manual calculation” link. When your company files are all set to manual the payroll computation.
  • QuickBooks insert zero amounts for every payroll item which is linked with a tax.
  • After this, close and then reopen the QuickBooks Desktop

How do I manually Enter Payroll in QuickBooks?

  • Follow below instructions Step-by-step
  • Open the Help menu from the top menu bar
  • Choose the QuickBooks help
  • Enter the required details in the “Calculate Payroll Manually Section
  • Go to the company preferences tab, click on “Calculating Payroll Taxes manually

A new window will appear on your screen, with a statement. The statement says if you utilize the payroll processing manually, Intuit is not responsible for improper calculations.

  • Hit the next click on the “Set your Company file to use the QuickBooks 2020 manual payroll calculating
  • From the available preference, hit the click on the “Set your Company file to use the manual payroll calculating settings” option
  • Hit the next click on the “Manual Payroll Calculations
  • After this, a new window will pop-up on your screen provides a confirmation message to set the company file to utilize the manual calculations
  • Now, you need to move towards the bottom of the window
  • Hit the next click on the “Set my Company file to use manual calculations
  • Now, you can view the message while trying to convince you to continue to utilize the QuickBooks Payroll features
  • After this, start your calculations and then enter the Paycheck amount manually
  • Hit the OK button to continue the processing
  • Now, your manual payroll processing is active.
  • Run the calculate payroll taxes features
  • Then open the EDIT menu and choose the preferences
  • Hit the click on the “Payroll & Employees” and choose your Company
  • Now, payroll items are visible under the list menu
  • After this, you are all set to add the tax such as social security, Medicare, state and federal withholding.

QuickBooks offers you to schedule the payroll that can be assigned to the employees. You can also calculate the due dates for every upcoming pay time but you can set up only one time. It is suggested that the tax payments for payroll taxes are scheduled but the software makes the payroll journal entries easy and flexible to all unscheduled payments if required. Hit the double-check the calculations before proceeding with full payroll as inaccurate calculations are a very time-consuming process and expensive.

How to set up manual Payroll in QuickBooks Desktop?

If you are utilizing the payroll module in QuickBooks then you have the choice to prefer the workaround for entering the payroll payments. Users need to calculate the amount manually and then post them as the journal entry. Before proceeding to enter the payroll payment, here you can view the list of accounts that you need to create in QuickBooks.

Account NameType

Basic Pay



Medical Allowance


HRA Expenses

TDS Payable Current Liabilities
Provident Fund

Current Liabilities

Payroll Liabilities Current Liabilities

Now, you know the deductions on the payroll payment are considered as current liabilities and payments as expenses.

To create salary components of payroll, go with the below guidelines:

  • Choose the Select + New button simultaneously
  • Hit the next click on the Journal entry
  • Fill in the date on which you book the salary expenses
  • Go to the account drop menu options
  • Choose the payment account
  • Enter the amount in the debit column
  • The next thing you have to do to choose the deductions account
  • Then, enter their credits in the credit column field
  • Go to the account drop menu options, pick the “Payroll Liabilities Account
  • Enter the difference of all payments and deductions amount in the credit column
  • After this, enter the memo for the journal entry
  • Hit Save and Close button to finish the program

Read Also: QuickBooks Payroll Subscription Error Chat Now

When you make salary payments for your employees, then go through with the below instructions:

  • From the left menu, choose the Transactions
  • Click on the expenses
  • From the available choices, hit the “Create New” button
  • Now, you have to select the cheque
  • After this, enter your cheque number if it is applicable
  • Choose a date and then enter the amount
  • Go to the accounts menu and hit the next click on the “Out of Scope of Tax
  • choose the Payroll Liability account
  • Enter an amount and be sure that the same amount you entered before
  • Hit the Save & Close button to end this process.

Process for calculating the payroll manual in QuickBooks Desktop 2020

Below are the steps to do the payroll in your QuickBooks account manually:-

  • First of all, Off the internet in your system
  • Then open the QuickBooks account
  • Now go to the Edit menu
  • From the options shown, click on the Preferences
  • In the left side panel, select the option named Payroll and Employees
  • After this, go to the tab of Company preferences
  • In the section of QuickBooks Desktop Payroll features
  • Select the radio button that says Full Payroll and then click on the OK button
  • Now you can easily do the Manual setup follow these steps-
    1. For manual setup, first of all, Select the Help menu
    2. Then, you have to select the QuickBooks Help option
    3. Go to the field Search and type the manual payroll
    4. Now, do select the topic from the search result that is Calculate payroll manually
    5. In the window, set the company file to use the manual payroll calculations
    6. Click on the Manual payroll calculations option
    7. After that, click on the option named Set my company file to the manual calculations
    8. When the set up of the company file has done for QuickBooks 2020 manual payroll
    9. Do enter the zero (0) for all the items of payroll attached with the tax
    10. Now reboot your system after closing the application.

QuickBooks 2020 Payroll system requirements

The basic requirements that you need to fulfill to run the QuickBooks Desktop payroll 2020 in your system are mentioned below.

The list of the required things is as follows:-

  • Windows- Windows’s edition that available to you
  • Operating System- Windows 8, Windows 8.1, Windows 10 of 32 bit or 64 bit
  • RAM- A minimum of 4 GB is required and recommended is 8 GB
  • Disk space- 5 GB of disk space is required normally and additional space is required for the installation and the data
  • Optical Drive- 4X DVD ROM drive is required for CD installations.

Conclusive Words!

Hopefully, the above-mentioned information concludes all necessary information to know about the “How to use QuickBooks Manually Payroll” If you want to know more or need any kind of help, get in touch with QuickBooks online services, the link of the live chat given at the right corner of the website.

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Set up Payroll in QuickBooks Desktop

set up payroll taxes in QuickBooks Desktop


  1. How can I add the payroll to the QuickBooks Desktop?

    Follow the steps

    1. Go to the Employees menu
    2. Choose the Payroll, hit the click on the Service Key
    3. If you find existing payroll membership, then is specified. If you need to add this file to your Payroll subscription
    4. Choose the Add option
    5. Moving forward and enter the service Key
    6. Click on the Finish button

  2. How can I set up the Payroll liabilities in the QuickBooks Desktop?

    Open the Employees menu, click on the Payroll Centre. Hit the next click on the Pay liabilities tab. Open the other activities, choose the “Change Payment Method” option. Go to the “Benefit & other payment” option to schedule the payments. At last, you have to choose the “Other Liability” option that you required to change to make new schedule payments.

  3. Does QuickBooks Payroll is beneficial?

    QuickBooks Desktop Payroll is introduced for business that just needs to make paychecks, send direct deposits, and calculate payroll taxes. This is one of the best choices to run your own payroll taxes.



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